What is a preferred name?
A preferred name is a first name (i.e., given name) that may be chosen to be used instead of legal first name. Students, Faculty and Staff may opt to go by a preferred name that is different from their legal first name.
Why do we offer a preferred name option?
With the growing diversity of our campus, many students, faculty and staff use names other than their given name for a variety of personal or cultural reasons. To better serve our students, faculty and staff we have created the option to add a Preferred First Name to several University applications that are used by students, faculty and staff.
What is the difference between preferred and legal name?Your legal name is the name that is listed on government issued identification, your birth certificate, and/or associated with your social security or tax ID number. A preferred name is a name by used by a student, faculty or staff that is different than their legal or given name. A student, faculty and staff may use a preferred name for a variety of reasons. Preferred names are used internally to Kennesaw State University and in place of legal name whenever possible. The preferred name designated with KSU does not change your legal or given name.
Will my preferred name be used on my KSU ID Card?After completing the Preferred Name Change Form and it being approved (see below), you may request a new KSU ID card with your Preferred Name. Your preferred name will be listed on the front of your ID and your legal name will be printed on the back. There will be a $25 fee to order a replacement KSU ID card.
Will my preferred name be reviewed by anyone?Yes, Student requests will be reviewed by The Office of the Registrar and Faculty and Staff requests will be reviewed by Human Resources and the Office of the Provost and Vice President of Academic Affairs. The University reserves the right to remove a Preferred Name if it contains inappropriate or offensive language. Preferred Names may not be used for purposes of fraud or misrepresentation. Individuals found to have abused the preferred name service may be subject to disciplinary action in accordance with the appropriate University handbook.
Where will my preferred name appear?
The Preferred First Name will be added to the Class Roster, Student Advising Guide, and Degreeworks.
The Preferred First Name replaces the Legal First Name in the following systems:
- Abila / Sage
- Access Control - Lenel
- Access Control - Onity
- Access Control - Salto
- Alma (fmr. Voyager)
- Appointment Plus
- Banner INB (Both)
- Bb Collaborate
- Bright Space by D2L
- Chalk and Wire
- Collegiate Link - Owl Life
- Concur Security
- DegreeWorks (Both)
- Digital Measures - Course Response
- Digital Measures - Activity Insight
- EAB SSC
- EtQ Reliance
- Event Management System (EMS) -Classroom Scheduling
- Event Management System (EMS) - Master Calendar
- Event Management System (EMS) - Virtutal EMS
- Fusion Desktop & Web Portal
- KSU Connect - Oracle Portal
- MBS - Bookstore Management
- OmniUpdate - Web CMS
- Owl Express (Both)
- Peachtree Accounting
- Proctor U
- Red Canyon
- Respondus Lockdown Browser
- Ricoh Printing Services
- SAS Reporting System
- Smarter Measures
- Ticket Alternative
- Web Checkout
Where will my preferred name not appear?
There are multiple systems and applications in which your legal name is required to be used. Some key areas in which your preferred name will not appear are academic transcripts and degrees. For a full list of applications and systems in which your Preferred Name will NOT appear.
The Preferred First Name WILL NOT replace the Legal First Name in the following systems:
- Blackbaud - Financial Edge
- Blackbaud NetCommunity Grow
- Blackbaud Raiser's Edge
- Higher One/BankMobile
- Nolij (Nolij Web, Nolij Transfer, Nolij Web Custom Load Utility, Nolij Auto Importer)
- Symplicity Accommodate
- Symplicity Advocate
- Symplicity Advocate GME BiasMotivated
- Symplicity Advocate GME Concern
Can I limit the places in which my preferred name is used?No, once you have completed the Preferred Name Change Form and it has been reviewed and approved your preferred name will appear in all applicable systems. We are not able to limit which systems or applications will utilize the Preferred Name field.
Can I change my preferred name back to my legal name at a later date?Yes, if you would like to revert to your legal name please completed a new Preferred Name Change Form and select your legal name in the form. Once the form has been reviewed and approved your legal name will replace your Preferred Name across campus at the start of the next semester. Preferred name change forms are not processed mid semester.
Who do I contact with concerns about my preferred name?
Students: The Preferred Name Change Form for students is managed and maintained by the Registrar’s Office. This includes form review and approval. For concerns regarding the Preferred Name Change Form and approvals, please contact the Registrar’s Office. For other concerns related to your preferred name, please contact the Dean of Students.
Faculty and Staff: The Preferred Name Change Form for faculty and staff is managed and maintained by Human Resources and the Office of the Provost and Vice President of Academic Affairs. This includes form review and approval. For concerns regarding the Preferred Name Change Form and approvals, please contact the Human Resources.
What are the submission deadlines for Preferred Name changes?
The deadline to submit Preferred Name form is no later than 5pm on the First Day of Classes of the Fall and Spring semesters and the 8-Week session First Day of Classes of the Summer Semester. Refer to the Academic Calendar for specific dates.